Business Roadmap Builder

Turn business friction into a practical first project.

Compare three opportunities, choose a starting point, and build a phased plan around your capacity. Configure the help you want and include the requested scope in your inquiry. The recommendations use transparent planning rules, not an AI prediction.

Loading an example replaces the current plan. Download your brief to keep a copy, or continue to project intake to submit it for review. Nothing is sent until you submit the inquiry form.

1. Your business context

Business or project name Most important business outcome What is getting in the way? Current tools and systems (optional)

Available team capacity

Data and process readiness

Constraints (optional)

2. Where is the friction?

1 = minor, 5 = major. These ratings reflect your judgment. Example ratings are fictional and editable.

Manual work 3 / 5 Disconnected handoffs 3 / 5 Customer journey friction 3 / 5 Reporting gaps 3 / 5 Planning pace

Changing answers marks the roadmap as outdated. Rebuild it to apply changes.

Your plan starts here

Find the most useful first move.

Enter your context or load an example to explore the builder.

3. Compare opportunities

How the ranking works

Score = friction (60 points) + alignment with your selected outcome (25 points) + readiness to implement (15 points). Workflow friction combines manual work and disconnected handoffs. Readiness combines team capacity and input quality. Reporting receives a larger penalty for unreliable inputs. Scores are rule based priority indexes, not validated business assessments or predictions. Free text provides context and does not change the score. Ties use outcome alignment, then a fixed order.

Choose a project above to build its plan.

Your selected project

Your operating context

Prerequisites

Success measures

Current baselineTarget outcome

Targets are editable hypotheses to agree during discovery, not promised outcomes.

Scope boundaries

Adjustments to discuss

Compare delivery pace

Pace	Planning window	Tradeoff
Focused	90 days	More time for baseline validation and adoption.
Accelerated	60 days	Requires timely access, decisions, and a narrower pilot.

Configure your engagement

Choose the help you want for this first project. Your requested scope will be included in the brief and inquiry for review.

Requested engagement

No engagement selected. Your existing roadmap can still be submitted.

Build the business case

Compare expected cash benefits with project costs. Recovered time is shown separately as capacity value.

Include a business case for this project

Enter your assumptions

Use estimates you can explain, in the same currency throughout. Enter 0 only where a cost or benefit does not apply. Tap or click each Help detail for an example. Benefits and new monthly costs start after launch.

Currency for all money amountsChoose the currency you will use for every cost and benefit.

Help: Currency for all money amounts

For example, select USD if your costs and benefits are in US dollars. Choosing a currency changes the display only; it does not convert amounts from another currency.

How far ahead should we compare costs and benefits?Choose the period to review, starting today.

Help: How far ahead should we compare costs and benefits?

For example, a 12-month review with a 2-month wait before launch includes 10 months of benefits and running costs. A longer period shows more operating months, but does not make the estimate more certain.

Total time spent on this task each month (hours)Add together the time everyone currently spends on the task.

Help: Total time spent on this task each month (hours)

Example: three people each spend 20 hours a month on the task. Enter 60, not 20. Include only the work covered by this project. This is the starting point for estimating how much time could be freed.

Cost of one work hourUse pay plus employer-paid benefits and other direct employment costs.

Help: Cost of one work hour

Example: an employee costs the business 4,000 per month in total and works 160 hours. Enter 25 per hour. If people have different costs, use a reasonable average. For an owner's unpaid time, use an estimated value and note that assumption in your project adjustments. This values freed time; it does not automatically count as cash saved.

How much of the task time could be saved? (%)Estimate the share of today's task time the improvement could remove.

Help: How much of the task time could be saved? (%)

Example: the task takes 100 hours a month and the new process could remove 50 of those hours. Enter 50, not 50 hours. Keep time still needed for review, exceptions and follow-up out of the saving. The next field adjusts this potential saving for how fully the benefit is achieved.

How much of the potential benefit will you achieve? (%)Allow for real-world use, incomplete uptake and work that still happens the old way.

Help: How much of the potential benefit will you achieve? (%)

Example: the new process could save 50 hours, but you expect to achieve only 80% of that potential. Enter 80: the estimate becomes 40 hours saved. This percentage also adjusts the cash benefit entered below. Use 100 only if you expect the full stated benefits; 0 means no benefits are achieved.

Expected cash benefit per month before this adjustmentEnter lower bills or extra profit, not sales revenue or the value of freed time.

Help: Expected cash benefit per month before this adjustment

Example: a cancelled tool saves 100 a month and the change could add 200 in profit after its related costs. Enter 300. Enter the potential amount before applying the percentage above. Enter 0 if no cash benefit is established. Do not add the calculated value of saved hours; that would count the same benefit twice. Enter the new running costs separately below.

One-time cost to get startedEnter the money you expect to spend once to launch this project.

Help: One-time cost to get started

Include setup fees, contractors, training and any additional cash expense for internal work. Do not count unpaid time as cash spent. Example: setup costs 2,000 and training costs 500; enter 2,500. This model treats the amount as paid today, even when launch is later.

New monthly costs after launchEnter additional costs to keep the solution working.

Help: New monthly costs after launch

Example: new software costs 50 a month and support costs 100. Enter 150. Include subscriptions, maintenance and support added by this project. Exclude existing costs that stay unchanged. The calculator subtracts this amount from the adjusted monthly cash benefit after launch.

Months until the solution starts workingInclude time needed to prepare, build and launch the change.

Help: Months until the solution starts working

Example: if the solution will start working two months from today, enter 2. Use whole months. Enter 0 if it starts immediately. The model adds no benefits or monthly running costs during this wait; the one-time cost is still counted today.

Cash case

Recovered capacity

Freed capacity supports other work. It is not automatically a payroll reduction or cash saving and is excluded from cash ROI and payback.

Realization sensitivity

Only realization changes: 25% lower, your entered value, and 25% higher capped at 100%. These are arithmetic scenarios, not forecasts.

Realization	Net cash / month	Cash payback

Calculation and timing assumptions

Recovered hours = monthly hours × recoverable share × realization. Capacity value = recovered hours × hourly cost. Cash benefit = entered cash benefit × realization. Net monthly cash = cash benefit − running cost. Operating months = horizon − go-live delay, minimum zero. Net cash over horizon = net monthly cash × operating months − upfront cost. Cash ROI = net cash over horizon ÷ total costs. Cash payback = go-live delay + upfront cost ÷ positive net monthly cash.

Benefits and running costs are steady from go-live; implementation costs are upfront today. Discounting, tax, financing, inflation and ramp-up are excluded. Confirm assumptions during discovery.

Visitor supplied estimate for review. Changed assumptions require recalculation before export or submission. This does not set a price or promise a financial outcome.

Indicative plan only. Timing starts after scope, access, and ownership are confirmed. The brief is prepared for review; downloading it does not submit it to AIgility.